San Bernardino County Employees' Retirement Association

By Laws

Article II. - Meetings

  1. Regular Meetings
    Regular meetings shall be held on the first Thursday in each month at 9:00 a.m. in the Board of Retirement Conference Room, 348 West Hospitality Lane, City of San Bernardino.  The regular meeting may be rescheduled for an earlier or later time or day by majority vote of members present at a regular meeting of the Board of Retirement.

  2. Special Meetings
    Special meetings may be called at any time on the request of the Chairman or any four members of the Board.  Notice shall be provided as required by the RALPH M. BROWN ACT.

  3. Rules of Order
    The Chairman shall preside at meetings.  The order of business shall be determined by the Chairman.

  4. Decisions
    Majority vote of those eligible to attend and vote shall govern the decisions of the Board, unless otherwise specifically provided herein or by law.  The Chairman shall have a vote on all questions to the extent permitted by law.

  5. Quorum
    Five members of the Board shall constitute a quorum.

  6. Amendment of By-Laws
    The By-laws may be amended from time to time by the Board, subject to approval by the Board of Supervisors of San Bernardino County, as required by Government Code Section 31525.

  7. Communications and Requests
    Communications and requests to the Board shall be made in writing, and the substance of such requests and the action of the Board thereon shall be noted in the minutes.

  8. Minutes
    The Secretary shall cause to be recorded in the minutes the time, date and place of each meeting of the Board, the names of members present, all official acts of the Board, the votes given by members of the Board except when the action is unanimous, and when requested, a member's dissent or approval with the reasons, and shall cause the minutes to be written-up forthwith and presented for approval at the next regular meeting.  The minutes or a true copy thereof, submitted by the Secretary and signed by the Secretary and the Chairman, shall form a part of the permanent records of the Board.  A copy of the minutes shall be given to each member of the Board.

  9. Public Meetings
    Regular meetings and special meetings shall be open to the public as provided by the RALPH M. BROWN ACT.  Meetings shall be closed when medical and personnel information or reports pertaining to disability retirement applicants are being discussed.

  10. Committees
    1. The Chairman shall appoint an investment committee to advise the Board on investment matters, an audit committee to advise the Board on audit matters, and an administrative committee to advise the Board on administrative matters and a compensation and benefits committee to advise the Board on matters involving the compensation and benefits of Board’s employees.  Each committee shall consist of no fewer than three and no more than four Board members and include at least one elected Board member and one appointed Board member.  Committee meetings shall be called by the committee Chairman or Board Chairman.

    2. The Chairman shall appoint ad hoc committees as deemed necessary.

  11. Removal from the Board Room
    1. The Chairman shall order removed from the Boardroom any person who commits one or more of the following acts:
      1. Disorderly, contemptuous or insolent behavior toward the Board, staff or any member thereof, tending to interrupt the due and orderly course of the meeting.
      2. Boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of the meeting.
      3. Any other unlawful interference with the due and orderly course of the meeting.

    2. Removal of a person from the Boardroom shall be executed by the Sergeant-at-Arms or Safety Member upon being so directed by the Chairman.  Any person so removed shall be excluded from further attendance at the meeting from which he or she was removed, unless permission to attend is granted upon motion adopted by a majority vote of the Board.

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